Web retention POLICY

Thank you for visiting St Leonards School.

We hope that you enjoy using our site. We’ve prepared this Cookie Policy to help you understand and feel more confident about how we use cookies on our site located at: www.stleonards-fife.org. We have tried to keep this document as short as we legally can. However, the full text wording is important and legally binding.

Please read the following carefully to understand our views and practices regarding cookies and how we use them when you visit our site.

For ease, we have divided our data protection policies into three separate pages:

1. Our Privacy Policy

You can find our privacy policy HERE which explains generally how we collect, use, store, and protect your personal information.

2. Our Cookie Policy

This policy explains more about how we may collect personal information about you via cookies (it also explains what cookies are). Click HERE to read more

3. Our Retention Policy

This document.

If you have any questions please do not hesitate to contact us at contact@stleonards-fife.org or, if you prefer to call or write to us, then you can find our contact details at the bottom of this page.

WHO WE ARE

We are St Leonards School.The School is a private company limited by guarantee and is registered in Scotland with registration number SC016693. The company's registered office address is St Leonards School, St Andrews, Fife KY16 9QJ. The School is also registered as a charity with OSCR. The charity registration number is SC010904.

For the purposes of this Cookie Policy, it is easier if we refer to ourselves as ‘we’.

PURPOSE OF THIS DOCUMENT

The purpose of the Retention Policy is to explain what personal information we may collect about you when you visit our site or interact with our online services, the purpose of that collection, and how long we store that personal information for.

Depending on how you interact with our site and our services we may collect different types of personal information about you. The duration that we retain that personal information will vary depending on how you interact with us. For example, we may retain information about you for a longer period of time if you have asked us to keep you updated about developments in the school.

The types of personal information that we collect, its purpose, and retention period is detailed in the tables below.

If you are a parent of a pupil who attends our school, an alumni, a member of staff, or a pupil who is 165 years or older and attending our school then this Retention Policy will apply alongside our additional privacy policies. These other policies would have been brought to your attention separately, however, if you are unsure then please do not hesitate to get in touch with us.

OUR WEBSITE

This table details the personal information and we may collect from you on our site located at www.stleonards-fife.org – please note that the data filled out in the form is stored on the is collected on our online form and then processed to our Admissions, or general enquiry teams.

Type of Personal Information

Purpose

Retention Period

FIRST NAME

Admissions and general school enquiry

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

LAST NAME

Admissions and general school enquiry

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

E-MAIL ADDRESS

Admissions and general school enquiry

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

TELEPHONE

Admissions and general school enquiry

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

ADDRESS

Admissions and general school enquiry

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

CHILD’S NAME

Admissions and general school enquiry

Admissions until no longer of school age.

 

CHILD’S DATE OF BIRTH

Admissions and general school enquiry

Admissions until no longer of school age.

 

CHILD’S CURRENT SCHOOL

Admissions and general school enquiry

Admissions until no longer of school age.

 

COMMENTS SECTION ON THE ONLINE FORM

Admissions, general school enquiries (lets, more information, prospectus request)

Admissions until no longer of school age.

General enquiry responded to and dealt with before deletion

 

 

MARKETING AND OTHER COMMUNICATION

We do not use any of the personal information collected from our site or that you may pass to us by filling in forms on our site for any marketing purposes. If you have requested that we get in touch with you then we will only use your personal information to assist us in answering your query.

CHANGES TO OUR RETENTION POLICY

We may need to change this Retention Policy if it’s necessary for legal reasons or to reflect changes to our site and services or the purposes for which we may wish to collect and process your personal information. In any case, the provisions of this Retention Policy may be changed without prejudice to your rights. When we change our Retention Policy we will make the updated Retention Policy available on our site and we will also update the “Last Updated” date.

Once we change our Retention Policy, we will use our reasonable efforts to inform you. This may include asking you to agree to the updated Retention Policy before we process further information about you or it may require us to suspend access to parts of our site until you agree to the updated Retention Policy – we will only restrict access to parts of our site where we deem it is necessary for us to collect or process personal information about you. If you have an account on our site then we may reset your login and seek new consent if there is a change in the purpose or duration that we retain your personal information.

You’re welcome to contact us if you have questions about the changes.

Last Updated: May 2018

CONTACT US

This Retention Policy was prepared with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our retention of your personal information. However, we are happy to provide additional information or explanation needed.

If you have any questions, comments or requests regarding our Retention Policy then please do not hesitate to get in touch with us. To make things easier for both of us we would appreciate it if your queries were addressed to:

Privacy Team

St Leonards School

St Andrews

Fife

KY16 9QJ

contact@stleonards-fife.org