Disclaimer & Cookie Policy

Policy Owned By: Head of IT
Date Last Reviewed: September 2026
Date of Next Review: September 2027

This policy sets out how we ,St Leonards School ,will process information collected via the
use of our website. Our Privacy Policy provides more information about how the School may
collect, process and store personal data, our lawful basis to do so and your privacy rights.

What information do we collect when using our website?

We may collect, store and use the following kinds of personal data:

• information about your computer and about your visits to and use of this website,
  such as your IP address, geographical location, browser type, referral source, length
  of visit and number of page views;
• information relating to any transactions carried out between you and us on or in
  relation to this website;
• information that you provide to us for the purpose of registering with us using any of
  our online forms;
• information that you provide to us for the purpose of subscribing to our website
  services, email notifications and/or newsletters;
• any other information that you choose to send to us via our website.

Cookies

We use cookies on this website. A cookie is a text file sent by a web server to a web
browser, and stored by the browser. The text file is then sent back to the server each time
the browser requests a page from the server. This enables the web server to identify and
track the web browser.

We may send a cookie which may be stored by your browser on your computer’s hard drive.
We use some cookies that are strictly necessary for our website to function. We also use
non-essential cookies, including analytics and marketing cookies, to improve the website’s
usability, to recognise your device when you return, to personalise our website for you, and
for marketing purposes. We only set non-essential cookies with your consent.

When you first visit our website you will see a cookie banner. No non-essential cookies are
set until you have given your consent through that banner. You can accept or decline non-
essential cookies, and you can change or withdraw your consent at any time using the
cookie settings on our website.

In addition to our cookie settings, most browsers also allow you to block or delete cookies.
(For example, in Google Chrome you can manage cookies via “Settings”, “Privacy and
Security”, then the ‘Cookies and other site data’ section.)

This will, however, have a negative impact upon the usability of many websites, including
this one.

Google Analytics generates statistical and other information about website use by means of
cookies, which are stored on users’ devices. Analytics cookies are non-essential and are set
only with your consent, in line with the Privacy and Electronic Communications Regulations
(PECR). We recommend configuring Google Analytics to minimise the personal data
collected.

Social Media

Social media platforms are used by both individuals and organisations or different brands. St
Leonards is active on social media, for example LinkedIn and Instagram, and uses the
platforms to communicate to supporters through both unpaid and paid posts. We use
cookies and similar technologies (also known as tags/pixels/beacons/floodlights) to
personalise content and digital advertising, provide social media features and analyse traffic.

Using Your Personal Data

Personal data submitted on this website will be used for the purposes specified in our
Privacy Policy or in relevant parts of the website.

We may also use your personal information to:

• administer the website;
• improve your browsing experience by personalising the website;
• enable your use of the services available on the website;
• send to you our newsletter and other marketing communications relating to our business which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology. You can inform us at any
  time if you no longer require marketing communications to be sent by emailing us at
  marketing@stleonards-fife.org;
• analyse statistical information about our users, but this information will not be used to
  identify any individual user;
• deal with enquiries and complaints made by or about you relating to the website.

Other Disclosures

In addition to the disclosures reasonably necessary for the purposes identified elsewhere in
this policy, we may disclose information about you:

• to the extent that we are required to do so by law;
• in connection with any legal proceedings or prospective legal proceedings;
• in order to establish, exercise or defend our legal rights (including providing
  information to others for the purposes of fraud prevention and reducing credit risk);
  and
• as part of our cyber security monitoring we share the Metadata of all traffic deemed
  to be suspicious with the Police for law enforcement purposes. The Data Controller
  with whom your data is shared, is Police Scotland. This Metadata relating to the
  network traffic does not contain any information relating to the contents of the traffic,
  merely the destination, originating IP address and the ‘packet header’ of the request.
  In order to comply with a subject access request in relation to this processing and to
  be able to advise you as to whether your data has been shared and with whom, we
  will need you to share with us the IP address used to access our network and the
  date time including time zone of the access. If you have a dynamically allocated IP
  address, as is likely for home users, we would need to know the IP address(es)
  allocated to you for the period you are enquiring about. This information may be
  obtained from your Internet Service Provider.

Policy Amendments

We may update this policy from time to time by posting a new version on our website, and
we will update the ‘Last Updated’ date. If we make any material changes to the cookies we
use, we will ask for your consent again.

Third Party Websites

The website contains links to other websites. We are not responsible for the privacy policies
or practices of third party websites.

Updating Information

Please let us know if the personal information which we hold about you needs to be
corrected or updated.

Contact

If you have any questions about this policy or our treatment of your personal data, please
write to us by email to mis@stleonards-fife.org or by post to MIS Team, St Leonards School,
St Andrews, Fife, KY16 9QJ.